Meeting time poll template
Stop the reply-all chain. List a few slots, let everyone tick the ones that work, and book the meeting that lands the most green ticks.
Live preview
When works best for our next meeting?
- Monday 10:00
- Tuesday 14:00
- Wednesday 09:00
- Thursday 16:00
This is a static preview. Click “Use this template” to make it yours.
Who it's for
- Project managers scheduling cross-team meetings
- Consultants coordinating with multiple clients
- Volunteer groups, parent committees, study groups
Why this template works
- ·Participants can approve multiple slots — not just pick one.
- ·No account needed, works on any device.
- ·Live results let everyone see which time is winning.
Tips for running it well
- 1
Offer 4–6 options. More than that and participation drops.
- 2
Include timezone in each option ('Tue 14:00 CET') for remote teams.
- 3
Set a voting deadline a day before the earliest proposed slot.
Ways to customise it
Add an 'I can't make any of these' option so you don't mistake non-response for availability.
Use it for recurring standups, 1:1 times, or interview slots.
Pair it with a quick yes/no follow-up once the time is picked.
Questions
How is this different from a calendar tool?
Calendar tools need everyone to connect their calendar. This is a shareable link anyone can vote on in one tap — no account, no integration.
Can people pick more than one slot?
Yes — this template has multiple votes enabled by default, which is the whole point.
Can I close the poll automatically?
Yes. Set an expiry date and time in poll settings and voting stops automatically.